Event Planning Time Tracking & Vendor Coordination Billing
From venue walkthroughs to day-of timeline coordination. Track planning hours, monitor client budget caps, and ensure production staff are compensated accurately.
Start Tracking FreeControlling Labor Costs in Live Event Execution
Event planning involves hundreds of micro-tasks over months followed by a marathon 16-hour production day. TimeAxis provides the flexibility to log daily planning hours and capture long production shifts with break deductions.
How Professionals Use TimeAxis
Designed around authentic day-to-day workflow demands.
Event Milestone Scoping
Structure events: Concept & Sourcing → Vendor Management → Day-of Coordination → Wrap-up.
On-Site Shift Tracking
Production staff log setup, live event execution, and teardown hours on mobile or desktop.
Client Budget Reconciliation
Review actual coordinator hours against the initial event fee budget before sending final billing.
Key Platform Capabilities
Features built directly into the TimeAxis engine.
Project Budget Cap Alerts
Track hours against client coordination agreements to prevent uncompensated planning time.
Mobile-Responsive Logging
On-site coordinators can easily record hours on location from their smartphones.
Printable Client Summaries
Export detailed production reports to accompany post-event billing reconciliations.
Frequently Asked Questions
Explore Related Solutions & Features
Discover how TimeAxis supports complementary workflows and business models.